Council Meeting

Be it resolved that: The Council agenda for November 19, 2024 be approved as amended.

THAT Council hereby proclaim the month of November in the Municipality of North Grenville as Women Abuse Awareness and Prevention Month; AND THAT Council directs the Leeds Grenville Interval Flag to be raised on November 25, 2024 (International Day for the Elimination of Violence Against Women) to mark the commencement of the 16 Days of Activism Against Gender Based Violence and direct the flag to fly inclusively until December 10, 2024 (Human Rights Day).

O'Sullivan Be it resolved that: The following consent agenda items be approved as presented: Youth engagement

O'Sullivan THAT Council direct staff to explore and test youth engagement opportunities within secondary schools and community settings in lieu of convening the Mayor’s Youth Advisory Committee until summer 2025; AND THAT Council direct staff to report back by August 2025 with recommendations for ongoing youth engagement and the future of the Mayor’s Youth Advisory Committee.

THAT Council receives the Community Consultation Summary Report prepared by the Arts, Culture and Heritage Advisory Committee; THAT Council direct the Arts, Culture and Heritage Advisory Committee to determine a structure, begin identifying volunteers and/or a board of directors as well as a one-time proposed preliminary investment in 2025; THAT Council provide the opportunity, if desired, to allocate unspent Arts and Culture Funds for the preliminary budget of the Arts Council; THAT following the Advisory Committee identifying a board of directors, Council direct staff to offer administrative guidance to help with the process of incorporating as a non-profit organization, including assistance with legal, financial and administrative set up; AND THAT the newly established Ars Council be invited to present to Council.

THAT Council set the 2025 Council Schedule as set out in Calendar Option 3; AND THAT Option 3 be revised by removing the March 12, 2025 meeting occurrence and replacing it with a March 19, 2025 meeting occurrence.

O'Sullivan THAT Council: Approve the attached Memorandum of Understanding (MOU) between the Municipality of North Grenville and the North Grenville Public Library; and Authorize the Chief Administrative Officer and Mayor to execute the MOU on behalf of the Municipality.

THAT Council receive the report on the Ferguson Forest Centre (FFC) and deliberate on the allocation of municipal funds to assist the FFC in addressing its current financial challenges; AND THAT Council agrees and authorizes Community Futures Grenville to register a first mortgage against the property at 200 Van Buren, Kemptville as required within the current loan agreement between the Municipality of North Grenville and Ferguson Forest Centre.

THAT Council authorize a loan to the Ferguson Forest Centre in the amount of $200,000.00 by November 30 th , 2024 with the following conditions: Payments of interest only for 2 years at prime rate on the $200,000.00 loan as well as the existing loan for 200 Van Buren Street; 15 year amortization period for the $200,000.00 loan at prime rate beginning after 2 years; Completion of governance updates including By-law revisions to ensure compliance with Ontario Not-for-Profit Corporations Act within 6 months; Prepare a general security agreement for the $200,000.00 loan with Municipality; Submission of semi-annual Financial updates to Council including audited financial statements prepared by the Ferguson Forest Centre accountant provided within 180 days of the Ferguson Forest Centre fiscal end; Updated business plan; Progress securing the loan in second position against 200 Van Buren Street; No charge from the Municipality for current mowing at Ferguson Forest Centre and maintenance of two parking lots at County Road 44; A commitment to updating business practices to focus on sustainability; Long term planning and commitment to meet in closed session early in the new year to discuss in depth the financial circumstances and realities of Ferguson Forest Centre; Establish a joint Municipal Ferguson Forest Centre committee regarding recreational land uses; AND THAT Council endeavor to only consider further loan amounts upon satisfactory completion of the above conditions.

THAT Council approve the ice rental fee waiver request to support the Paramedic Charity Hockey Tournament at the North Grenville Municipal Centre on Thursday December 12, 2024, in the amount of $1,189.89, 100% of total fees.

O'Sullivan THAT Council approve the rental fee waiver request from Community Living North Grenville for their rental of the Urbandale Arts Centre on Sunday, December 15, 2024 in the amount of $185.32 for the Jingle Jangle Choir Performance.

O'Sullivan THAT Council approves the new 5-year User Agreement between the Municipality of North Grenville and Kemptville 73’s Hockey Club Management, including a new 2042 sq. ft. workout/gym in the unoccupied space between Arena 1 and Arena 2 at the North Grenville Municipal Centre; AND THAT Council authorizes the Director of Recreation and Culture and the Mayor to execute the User Agreement, and any other necessary documents.

THAT Council direct staff to not apply for a contract renewal with Circular Materials for operation of a recycling depot and allow the current contract to expire December 31, 2025.

Be it resolved that: By-Law 109-24 to confirm the proceedings of Council at its regular meeting held on November 19, 2024 be adopted and passed.

Be it resolved that: this regular meeting of Council adjourn at 10:14 p.m.